Job profile of Recruitment Officer

Recruitment of staff

The recruitment officer will send his requirement for a particular post at the Job portal after consulting with the Manager Administration, by giving job title and number of vacancies open with qualification, experience, CTC & description of duties etc. The payment required for the same may be made with coordination of accounts department.

On receipt of response, recruitment officer will shortlist 10 times applications of suitable candidates of vacancies for interview. As per our experience, we have seen that people sent their resumes without going through the roles & responsibilities, so recruitment officer will forward mail as per draft letter (D-51). Under the present situation, some employment agencies demand money from the candidates, so recruitment officer will also call the shortlisted candidates as per Graphical Representation Chart. Shortlisted candidates should be checked & approved by the Manager Administration

On receipt of filled application form and pay slip of last drawn salary, recruitment officer will check all the columns are filled properly and if found some column left or incomplete, recruitment officer will send him/her mail to clarify the same.  There should be no hesitation in making queries from the candidates.

Only after receiving duly filled application form or clarifications of the queries, recruitment officer will present the application in front of Manager Administration for discussion on his/her past experiences and expected salary. If recruitment officer find any uncertainty or lack of conviction in the Application form, recruitment officer will note down all the points and send an email to the candidate asking for the clarification on those points again.

After receipt of the reply on the queries, the recruitment officer will discuss them with the Manager Administration. If Manager Administration finds all the replies up to the satisfaction level then only recruitment officer will send him questionnaire to give answers. It should also be made clear to the candidate that it is an open book test, in which he/she can seek help from the website.

On receipt of duly filled questionnaire, if he/she secures more than 60% marks, recruitment officer will schedule Zoom/Skype Interview Round with Manger Administrative as per the convenient time and date of the candidate and Manger Administration. For zoom/skype round recruitment officer will do the prior setup as per the schedule date and time for the smooth conduction of interview.

During zoom/skype round, recruitment officer will also assess the other aspects   like-  good team player, leadership quality, communication skills, effective listener, comprehensive skill, ability to accept challenges, self-confidence, determination towards hard work and willingness  to achieve results. Recruitment officer will do the further discussions with him/her on previous service records & particularly the reason of changing job.  If recruitment officer feels that he/she is changing job on the call of competitor’s company, such candidates should also be briefed about the bound term that he/she will not join any other parallel marketing company within six months of resigning from our company. On this clause, an affidavit will be required. While moving towards the end of the interview Manger Administration will also give chance to the candidate for clearing his queries and for salary negotiations. At the end of the zoom/Skype round recruitment officer will put his comment on comment box in Application Form for the consideration of Manager Administration for finalization of the candidate.

After selection from the competent authority, If the candidate agree on offered salary and shows interest in joining, he/she should be issued Acceptance Letter Format, through mail which is required to be filled in his/her own handwriting and to be submitted either personally in the office or via his email. The candidate is required to give confirmation of acceptance of company’s norms and joining date. On receipt of Acceptance Form, the recruitment officer should ensure language of acceptance letter is the same as per website. Thereafter, open the file of the employee by allotting no. and put up appointment letter as trainee by completing all columns from the remarks of Manager (Admin) given at P-4 of Application Form and put up to Manager (Admin) for signatures.

After getting the signatures of Manger (Administration), he will confirm the address of the new joinee and send copy of the appointment letter on mail to the candidate & after joining, original appointment letter by post at the residential address of the employee & will issue the Guarantee form to the candidate for completion. On receipt of guarantee form, the recruitment officer along with all documents will hand over the guarantee form to corrrespondence officer (HR) for further action.